Accounting and Bookkeeping
Our Services
Tier 1: Essential Bookkeeping
Ideal For: Startups & small businesses needing accurate bookkeeping.
Includes:
- Transaction categorization & recording
- Monthly bank & credit card reconciliation
- Accounts payable & receivable management
- Payroll processing & reporting
- Standard monthly & quarterly financial statements
- Tax Prep: Available at additional cost
Support: (3 business days response)
Tier 2: Accounting Department
Ideal For: Growing businesses needing full accounting oversight.
Includes:
- All Tier 1 services
- Full A/P & A/R cycle management (billing & collections)
- Monthly & year-end closing
- Internal controls & segregation of duties
- GAAP-compliant reports & custom dashboards
- Budgeting & cash flow forecasting
- Regular financial review meetings
Tax Prep: Additional cost (10% discount)
Support: Priority (2 business days response)
Tier 3: Strategic Services
Ideal For: Businesses scaling, preparing for sale, or seeking investment.
Includes:
- All Tier 1 & 2 services
- Fractional CFO leadership
- Advanced financial modeling & scenario planning
- Strategic risk assessment & cost management
- Capital structuring & fundraising support
- M&A and exit strategy planning
- Proactive tax strategy & planning
- Tax Prep: Business included, personal at discount
Support: Dedicated (1 business day response)
Tier 1: Essential Bookkeeping
This foundational package is designed for startups and small businesses that need accurate and reliable bookkeeping to ensure compliance and maintain clean financial records. It’s the perfect solution for owners who have outgrown doing it themselves in QuickBooks or feel their current books are a mess.
- Ideal For: New businesses needing core financial data entry and reporting without the need for deep strategic analysis.
- Support Level: Standard email support with a guaranteed response time of up to 3 business days.
- Key Services Include:
- Basic Diagnostic Review & Setup – Full health check and cleanup of your QuickBooks
- Management of transaction categorization and recording.
- Monthly reconciliation of bank and credit card accounts.
- Accounts payable and receivable management.
- Payroll processing and reporting.
- Preparation of standard monthly and quarterly financial statements.
- Tax Preparation (additional cost)
Business and Personal Tax return preparation available at an additional cost
Tier 2: Accounting Department
Our most popular tier, this package provides you with a full fractional accounting department, giving you a team of specialists for a fraction of the cost of a full-time team. This is for the business owner who wants a dashboard, not just a rearview mirror.
- Ideal For: Growing businesses that require robust internal controls, proactive financial guidance, and a deeper understanding of their financial performance.
- Support Level: Priority support with a guaranteed 2 business days response time.
- Key Services Include:
- Comprehensive Diagnostic Review & Setup – Streamlined workflows and internal controls
- All services from Tier 1, Plus
- Full A/P and A/R Cycle Management:
- We handle your accounts payable processing through your preferred system or our recommended platform, Melio.
- We manage full accounts receivable billing and collections to improve cash flow.
- Advanced Accounting & Controller Oversight:
- Management of the monthly and year-end closing processes.
- Implementation and monitoring of crucial internal controls and segregation of duties to reduce the risk of errors and fraud.
- Specialized accounting for multiple revenue streams and project-based accounting, including detailed job costing and profitability tracking where applicable.
- Preparation of GAAP-compliant financial reports and custom management dashboards.
- Financial Analysis & Guidance:
- Budgeting and cash flow forecasting to ensure financial stability and manage project liquidity.
- Regular meetings to review financial performance and help you understand the “why” behind the numbers.
- Tax Preparation (additional cost)
- Business and Personal Tax return preparation available at an additional cost (10% Discount)
Tier 3: Strategic Services
This is our premier service level for businesses poised for significant growth, transition, or those requiring high-level strategic financial leadership. Our fractional CFOs act as a key part of your executive team, providing the long-term roadmap for success and strategic problem-solving needed to navigate complex financial landscapes.
- Ideal For: Businesses scaling rapidly, preparing for a sale or acquisition, seeking investment, or needing expert guidance on complex financial strategy.
- Support Level: Dedicated, high-priority support with a guaranteed 1 business day response time and direct access to senior leadership.
- Key Services Include:
- Advanced Diagnostic Review & Setup – Strategic audit for multi-entity setups and advanced reporting
- All services from Tier 1 and 2, Plus
- High-Level Strategic Leadership:
- Development and execution of comprehensive financial strategies aligned with your business goals.
- Advanced financial modeling, including forecasting and “what-if” scenario planning.
- In-depth analysis of project profitability and strategic advice on pricing models.
- Strategic risk assessment and cost management initiatives.
- Corporate Finance & Tax Strategy:
- Expert guidance and support for capital structuring and fundraising efforts.
- Strategic planning and financial due diligence for mergers, acquisitions, and exit strategies.
- Proactive Tax Strategy & Planning: We work to align your business structure and financial operations with tax laws to mitigate risk and ensure compliance.
Tax Preparation
- Business Tax return preparation is included
- Personal Tax return available for an additional cost (20% discount)
Comprehensive Service Comparison:
Tier 1, Tier 2, Tier 3
| Feature | Tier 1: Essential Bookkeeping | Tier 2: Accounting Department | Tier 3: Strategic Services |
|---|---|---|---|
| Ideal Fore | Startups & small businesses needing accurate bookkeeping | Growing businesses needing full accounting department | Businesses scaling rapidly, preparing for sale, or needing CFO-level strategy |
| Support Level | Standard email support (3-day response) | Priority support (2-day response) | Dedicated support (1-day response) |
| Core Services | Transaction categorization & recording | All Tier 1 services + full A/P & A/R cycle management | All Tier 1 & 2 services + strategic CFO leadership |
| Bank & Credit Card Reconciliation | Monthly | Monthly | Monthly |
| Accounts Payable & Receivable | Basic management | Full cycle management (billing & collections) | Full cycle + strategic oversight |
| Payroll Accounting & Reporting | Yes | Yes | Yes |
| Financial Statements | Standard monthly & quarterly | GAAP-compliant + custom dashboards strategic reporting | Advanced GAAP GAAP-compliant + strategic reporting+ custom dashboards |
| Internal Controls | No | Yes | Yes |
| Job Costing & Multi-Revenue Streams | No | Yes | Yes |
| Budgeting & Cash Flow Forecasting | No | Yes | Advanced forecasting & modeling |
| Regular Financial Review Meetings | Yes (Limited to one meeting per month) | Yes | Yes (executive-level) |
| Strategic Financial Leadership | No | Limited (controller oversight) | Full CFO-level strategy |
| Advanced Financial Modeling | No | Basic Modeling | Yes (scenario planning, pricing models) |
| Risk Assessment & Cost Management | No | Yes | Yes |
| Corporate Finance & Fundraising Support | No | No | Yes |
| M&A & Exit Strategy Planning | No | No | Yes |
| Tax Preparation | Additional cost | Additional cost (10% discount) | Business tax included + personal tax discounted (20%) |
| Diagnostic Review | QuickBooks health check | Full system optimization | Comprehensive strategic evaluation |
| Automation & Efficiency | Basic bank rules | Advanced automation (Melio, recurring transactions, tags, classes) | Full automation + multi-entity setup |
| Compliance | Basic 1099 tracking | Vendor compliance + segregation of duties | Advanced compliance + tax strategy |
| Outcome | Clean, organized QuickBooks setup | Robust accounting system for proactive management | Fully optimized system for strategic growth & executive-level insights |
Questions & Answers
What is "fractional accounting" and how does it differ from a traditional bookkeeper?
Fractional accounting is an outsourced service where businesses hire our professional accounting department on a part-time or as-needed basis. Unlike traditional bookkeepers who often focus only on data entry, our approach offers a higher level of expertise with proper segregation of duties, regular financial reviews, and professional analysis. This means you get a more comprehensive and strategic financial oversight without the cost of a full-time in-house accounting team.
Why is your approach better than traditional bookkeeping services?
Our approach is superior to traditional bookkeeping due to several key factors:
● Proper Segregation of Duties: We clearly divide roles within our accounting department, minimizing the risk of errors and fraud.
● Enhanced Oversight & Professionalism: Our accountants provide ongoing financial oversight and professional analysis, ensuring accurate and thoroughly reviewed financial reports, something bookkeepers typically don’t handle.
● Scalability: We offer advanced financial services that can grow with your business, without the need for a full-time staff.
● Cost-Effectiveness: You gain expert-level accounting at a fraction of the cost of hiring full-time personnel, while bookkeepers often lack the strategic insight for business expansion.
What are the main benefits of choosing your outsourced accounting services?
Our services provide several key benefits:
● Tailored Support: We customize our services to fit your business’s unique needs, ensuring you receive the right level of support.
● Expert Guidance: Our experienced team provides insights to help you understand your finances and make strategic decisions.
● Comprehensive Reporting: You’ll receive detailed financial reports, giving you the information needed to confidently drive your business forward.
● Affordability: Get expert-level accounting at a fraction of the cost of hiring full-time staff.
● Enhanced Oversight: Benefit from proper segregation of duties and regular
financial reviews.
● Greater Professionalism: Access a dedicated accounting department with strategic insight.
What basic services do you offer for daily financial management?
Our basic services include:
● Daily Financial Management: Accurate and up-to-date accounting, tracking every dollar with proper segregation of duties.
● Cash Flow Management: Monitoring and managing your cash flow to ensure you have funds for operations and new opportunities.
● Financial Statement Preparation: Preparation of detailed balance sheets, income statements, and cash flow statements.
● Expense Tracking and Analysis: Monitoring expenses to identify cost savings and improve efficiency.
Do you handle audits and tax preparation?
While we don’t conduct audits or prepare taxes directly, we offer comprehensive preparation services. This means we work closely with your CPAs to organize your financial records, streamline the audit/tax process, and proactively address potential issues.
Do you handle audits and tax preparation?
While we don’t conduct audits or prepare taxes directly, we offer comprehensive preparation services. This means we work closely with your CPAs to organize your financial records, streamline the audit/tax process, and proactively address potential issues.
Beyond the basic services, what additional services can you provide?
We offer a spectrum of additional services tailored to your needs, including:
● Financial Strategy and Planning: Developing comprehensive financial strategies, budgeting, forecasting, and long-term planning, combining logistics expertise with accounting and finance acumen.
● Budgeting and Forecasting: Creating realistic budgets and forecasts aligned with your operational needs for efficient resource allocation and future expansion.
● Profitability Analysis: Evaluating products, services, and logistical operations to boost profitability, reduce costs, and enhance decision-making.
● Investor Relations: Handling financial reporting and communications for businesses seeking funding or managing investor relations, providing stakeholders with necessary insights.